Duplicate Entry (DUP)

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ITYP Description | Proper Usage

Duplicate Entry (DUP) - Used to request a credit or debit adjustment entry be investigated and reversed because it appears to be a duplicate entry.

If you receive two adjustment entries from the Federal Reserve for the same transaction, submit an adjustment request to the Federal Reserve.

NOTE: The DUP ITYP does not apply to paid items or duplicate items charged in a cash/return letter. Refer to the PAID ITYP for this type of error.

Your Action

Submit an Electronic Case or Adjustment Request Form (PDF).

Reporting Time Frame and Federal Reserve Bank Action

Duplicate Entry (DUP) reporting time frames and actions.
Reporting Time Frame Federal Reserve Bank Action
Within 20 business days
of the most recent entry date.
Same day entry - Provided requirements are met.*
After 20 days, but within one calendar year
of the most recent entry date.
Same day acknowledgement - Provided requirements are met.* Entry after notification to the offsetting institution. Complete initial research within 20 business days of receiving request to determine the offsetting institution and send notification of intent to pass entry in 20 business days.

Optional Attachments

For example, a copy of the statement showing the duplicated entries. The entry date and the Federal Reserve Bank's Sender Reference Number (SREF) for both entries are required.

Required Fields

Duplicate Entry (DUP) required fields for paper forms and FedLine messages.
Field Name Paper Form FedLine CA1000 Message
Sender ABA (SNDR) and Contact Information Your institution's ABA number, Name, Street Address, City, State, Contact Telephone Number (TELE), Contact Name (CNTC) and Respondent's ABA number (if applicable) Auto-fills with your institution’s 9-digit ABA number. Contact Name (CNTC) and Contact Telephone Number (TELE).
Receiver ABA (RCVR) Receiving Federal Reserve Bank's name and/or ABA number Auto-fills with the Federal Reserve Bank’s ABA number 061000146
Case Investigation Type (ITYP) Duplicate Entry (DUP) Duplicate Entry (DUP)
Message Type (MTYP) Open (OPEN) Open (CA1000)
Case Amount (AMT) Amount of the DUP entry Amount of the DUP entry
Entry Type (ETYP) Credit (CR) or Debit (DB) Credit or Debit
Sender Reference Number (SREF) Your institution's case number (max of 14 characters)
Receiver Reference Number (RREF) FRB's SREF from the 2nd entry's advice
Accounting Entry Identification Number (AID) AID from advice/accounting statement from the 2nd (duplicate) entry
From Cash Letter ABA (FCL) & To Cash Letter ABA (TCL) The Federal Reserve made an entry to your account
FCL - Federal Reserve Bank's ABA number
TCL - Your institution's ABA number
Product Type
The appropriate cash letter product type The appropriate cash letter product type from the drop-down list
Case Comments (COM1) Description of request including the entry date, AID and FRB’s SREF from the original or 1st entry received
Cash Letter or Entry Date (CLED) Date of the 2nd (duplicate) entry

*Same Day Entry/Acknowledgement Requirements

All electronic adjustment requests received by 5:00 p.m. ET with complete information will receive same day entry/acknowledgement. Supporting documentation (attachments) must be provided at the same time the electronic adjustment message is submitted.

All paper adjustment requests received at the Check Adjustments Centralized Data Entry Site by 11:00 a.m. ET with complete information and documentation will receive same day entry/acknowledgement.

Select an Error Type

Retired Investigation Types

The following investigation types (ITYPS) have been retired and are no longer in use as an ITYP. Refer to each ITYP for action steps should the need arise to report the error condition or service request.

Select an Error Type

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